Index

tips for improving quality

testing

using telephone to attend the audio portion of a meeting

viewing and hiding audio controls

Automatic microphone mode

behavior when sending Web pages

B

Background for files

Bitmap graphics

unsuitable for slides

Browsers

language settings for multilingual Sametime meetings

required settings and options

C

Cameras

360-degree

not needed to receive video images

Chair

attaching files during meetings

checking meeting attendance

choosing for a meeting

consequences of leaving a meeting

deleting recorded meetings

deleting meetings

displaying during meetings on non-Asian-language servers

duties and abilities

exporting a recording of a meeting

handling permissions

lowering raised hands

monitoring meeting duration

replacing a recording of a meeting

reviewing meeting agenda

saving files

sending information to meeting participants

sending polls

sending Web pages

switching the audio mode

switching the chair

viewing and sharing poll responses

working with raised hands

working with recorded meetings

Chaired presentations or demos

permissions associated with

Chat

group chat

language settings for

multilingual

transcript, saving

turning off group chat

Circles

turning off during screen sharing

Clocks

Color, using on the whiteboard

Color chooser

Color settings, affect on screen sharing

Contact list

adding meeting participants' names to

Controlling a shared screen

allowing others to control

permission to present required

removing control of

taking control of

Current speaker

appearance when not logged on to Sametime

viewing video image of

D

Default names

Delete tool

Disabilities

alternative access for people with

Drawing on the whiteboard

E

Echo cancellation

enabling

Encryption

during file transfers

Exporting a recording of a meeting

F

Features

new

Files

accepting/declining file transfers

attaching

Chair, attaching during meetings

editing

finding saved files

list of file types automatically converted for display

presenting an attached file

presenting with screen sharing or the whiteboard

saving

tips for displaying

transferring to other people

viewing saved files

Fill button

Fill color well

Firewall

causing audio problems during meetings

Font

changing on whiteboard

suitable for files attached to the whiteboard

Font tool

Format

file type for recorded meetings

file types automatically converted for the whiteboard

for saving whiteboard files

of text on whiteboard

video formats for Sametime

G

GIF files

Graphics

Group chat

H

Hand raise

Individual poll responses

Chair abilities

lowering your hand

raising your hand

I

Instant chat meetings

saving transcripts

Instant meetings

attending

responding to invitations

Instant messages

Meeting Room chat

Interaction tabs

viewing or hiding

Invitations

inviting other people to join a meeting in progress

responding to

responding to an invitation to a restricted meeting

J

Java

enabling in your browser

JavaScript

enabling in your browser

JPG files

displaying

K

Keyboard access

Keyboard shortcuts

L

Landscape orientation for spreadsheets

Language

multilingual meetings and chats

Layout of the Meeting Room

Line color well

Lines

Lotus Translation Services for Sametime

width on whiteboard

Line width tool

Logging on

to Sametime

Lowering raised hands

LTSS (Lotus Translation Services for Sametime)

M

Meeting Center

attending meetings

different versions defined

scheduling meetings

testing your audio and video

Meeting password

Meeting Room

floating the video windows

maximizing screen

video preferences

viewing or hiding audio controls and video windows

viewing or hiding components

viewing status messages

Meetings

adding Participants List names to the contact list

attaching files when scheduling

attending instant meetings

attending scheduled meetings

Chair, attaching files during meetings

Chair, defined

Chair, duties and abilities

checking attendance

choosing the Chair

communicating with other participants

creating a scheduled meeting

deleting

deleting a recording of a meeting

detailed descriptions for meetings

duration, changing

editing

essentials

exporting a recording of a meeting

preparing for a scheduled meeting

leaving

length, monitoring

lowering raised hands

naming

participating in

recording a scheduled meeting

repeating

replacing recorded meetings

responding to invitations

restricting participants

reviewing agenda

saving information

sending information to participants

sending polls

sending Web pages

speaking during

switching the audio mode

switching the Chair

tips for handling multilingual meetings

turning off group chat

types, defined

URL

viewing a recorded meeting

viewing information

viewing saved information

viewing status messages

working with raised hands

working with recordings of meetings

working with scheduled meetings

Microphones

adjusting sensitivity

adjusting volume

enabling echo cancellation

muting

switching audio modes during meetings

using in more then one meeting

Microsoft Internet Explorer

language settings for multilingual Sametime meetings

required settings and options

Microsoft Word

best for viewing saved files

Modes of audio

Multilingual meetings and chats

Muting your microphone or your speakers

N

Names

default names (when not logged on to Sametime)

Participants List

Netscape Communicator

required settings and options

O

Ovals

chatting with all meeting participants

P

Participants

choosing for a restricted meeting

granting/revoking permissions

inviting other people to join a meeting

Moderator sending information to

Participants List

polling

sending Web pages to

specifying number of participants when creating a scheduled meeting

Participants List

adding names to the contact list

Participants List details

Passwords

changing your login password

choosing or obtaining for Sametime

entering during login

for scheduled meetings

used by Sametime

Pen tool

Permission to present

associated with different meeting types

asking for

becoming presenter

required for screen sharing

granting and revoking

required to draw on the whiteboard

required to present whiteboard files

required to start breakout sessions from the Participants List

Permission to speak

associated with different meeting types

asking for

required to send audio or video

granting and revoking

Playback device

setting preferences

Plug-ins

enabling in Netscape Communicator

Pointer tool

not seen in recorded meetings

Polling

allowing anonymous responses

appearance during recorded meetings

Chair viewing and sharing responses

responding to polls

sending

viewing responses shared by the Chair

Preferences

for audio/video in the Meeting Room

playback

recording

video in the Meeting Room

Presentations (during meetings)

creating with whiteboard tools

editing

presenting file attachments

stopping

using screen sharing

what others see

when to use screen sharing

when to use the whiteboard

Print capture

adding slides

converting files with

Privacy

anonymous poll responses

during screen sharing

individual poll responses

Problems

how to improve audio quality

improving screen-sharing performance

tips for files

troubleshooting audio and video

viewing Meeting Room status messages

with multilingual meetings and chats

Proxy server

passwords used with Sametime

Q

R

Raising your hand

working with raised hands

Recorded meetings

adjusting volume of

deleting

exporting

how to record a scheduled meeting

Recording device

Rectangles

Registration

Repeated meetings

Request microphone mode

allowing anonymous responses

Responses to polls

Chair viewing and sharing

Chair viewing individual responses

viewing responses shared by the Chair

Restricted meetings

choosing participants

responding to invitations to join

Revoking permissions

RTF files

saving attachments as .rtf files

viewing

S

Sametime Print Capture

and Asian files for display

Scheduled meetings

attaching files when creating

restricting to specific participants

Meeting Details page

recording

repeating

working with

Screen sharing

allowing others to control the screen

compared to whiteboard

ending

fitting to screen

giving a presentation

how to share your screen

identifying who is sharing and controlling

maximizing the screen

methods

multilingual issues

passing control

permission to present required for

privacy during

removing control from other participants

security issues

sharing your screen

stopping before leaving a meeting

switching between the whiteboard and screen sharing

taking control of a shared screen

tips for improving performance

tips for online collaboration

toolbar

visual indicators

waiting for participants to arrive before beginning

when to use

Security

during files transfers

during screen sharing

passwords used by Sametime

restricting meeting participants

Selection tool

Send Web Pages

appearance in recorded meetings

sending Web pages to meeting participants

viewing Web pages sent by the Chair

Servers

attending meetings from the correct server

language used by

support for attachments

viewing recorded meetings on the original meeting server

Settings

affect of color settings on screen-sharing performance

required for browser

Shapes

attaching files for scheduled meetings

Shortcut keys

Slides

adding

attachments listed on Meeting Details page

background colors suitable for files

bitmap graphics unsuitable for

Chair attaching files during meetings

displaying graphics

displaying multiple languages

displaying spreadsheets

editing files

file types automatically converted for display

permission to present required for presenting, editing, or creating files

presenting files

saving files

switching between the whiteboard and screen sharing

tips for displaying files

enabling in Netscape Communicator

viewing saved files

SmartUpdate

Sound cards

selecting a playback device

selecting a recording device

testing and configuring

Speakers

adjusting volume

muting

tips for displaying on the whiteboard

Spreadsheets

Squares

Status bar

during a recorded meeting

SWB files

attaching to another meeting

adjusting playback settings

System mixer

adjusting settings

T

Tallied poll responses

Chair viewing and sharing

Telephone

attending the audio portion of a Sametime meeting with

Telephone conference calls

duration different from meeting duration

in repeated meetings

information on Meeting Details page

rescheduling

Testing

audio and video

sound card

Text

entering on whiteboard

formatting on whiteboard

Using group chat

Text tool

Tips

for collaborating with screen sharing

for improving audio quality

for improving screen-sharing performance

for multilingual meetings

for whiteboard files

troubleshooting audio and video

viewing or hiding Meeting Room components

Toolbars

screen sharing

whiteboard tools

Tools

associated with different meeting types

screen-sharing toolbar

selection tool

text tool

Translation with Lotus Translation Services for Sametime

Troubleshooting

improving screen-sharing performance

audio and video

files

improving audio quality

multilingual chats and meetings

testing your audio and video

tips for displaying files

viewing list of Meeting Room problems

U

Unlisted meetings

attending

URL

for meetings

User names

choosing or obtaining for Sametime

default names (when not logged on to Sametime)

entering during login

V

Video

360-degree cameras

floating the video windows

formats for Sametime

permission to speak needed to transmit

preferences for the Meeting Room

size, selecting

testing