Table of Contents


Tips for Arranging the Meeting Room

Use the following tips to arrange the Meeting Room to suit your needs.

Screen Sharing, Floating Video, and the Meeting Room

When you are sharing your screen or a program, you are usually working in the shared screen or program, and you can no longer see the Meeting Room. Use the information below to make sure that you can see video, the participants list, and the audio controls, while you are sharing:

  • To see video while sharing your screen, float the video windows. When the video windows are floating, you can place them next to the screen or program that you are sharing on your computer.
  • Tip Remember that if you are sharing your entire screen, everyone in the meeting will see your video windows when you float them.

  • If you want to see the entire Meeting Room while sharing your screen, resize your browser window by using the buttons in the top-right corner of the browser. You can also put your mouse pointer at the bottom right corner to resize window (the mouse pointer becomes a double arrow).
  • If you want to reduce the size of the Meeting Room, or to make only certain elements visible, then resize the Sidebar by dragging the grabber icon between the projector and Sidebar.

Click View - Default Layout to return to the elements in the Meeting Room to their default sizes and positions.

Elapsed and Remaining Meeting Time

Click View - Elapsed Meeting Time and View - Remaining Meeting Time to toggle between displaying these times in the Meeting Room status bar.

Maximizing the projector area

You can maximize the projector area to take over the entire Meeting Room window. Click the Maximize icon Maximize at the top of the window to maximize the display. When the projector area is maximized, the toolbars and status bar are not displayed, and the meeting content stretches to the edges of the screen. Alerts pop up whenever a participant adds a chat entry or clicks the hand-raise button.

Right-clicking meeting content displays a menu of choices, including Back to Meeting Room. You can also return to the original Meeting Room layout by pressing ESCAPE, or clicking the Back to Meeting Room icon Return to default format.

If you are presenting slides, you can press the SPACE BAR to advance through the presentation. You can also press the PAGE UP key to go to the next slide, or the PAGE DOWN key to see a previous slide.

While the shared screen is maximized, you can switch to the Meeting Room by pressing the ALT-TAB key and selecting the browser icon. Afterwards, you can switch back to the maximized screen by clicking Return to Full Screen. You can also stop maximizing your screen by clicking Restore Default View.

Adjusting the Contents Displayed in the Projector

You can adjust the size of the contents displayed in the projector, for example, if the chair has a higher screen resolution than you do which requires you to scroll to see everything displayed in the projector. Click Fit to Screen to adjust the content display. Click the Original Size icon Original Size to return to what the chair is displaying. If you are viewing the meeting in maximized mode, you can choose Fit to Screen or Original Size from the right-click menu.

Returning the Meeting Room to the Original Layout

If you have changed the layout, you can return the Meeting Room to its original layout whenever you want. Click View - Default Layout.

Returning to the Original Size

To return to the original Meeting Room layout from the maximized view, press ESCAPE.

Fitting the Shared Area

Choose View - Fit to Screen or click the Fit to Screen icon Fit to screen. The image or the shared screen is sized to fit into the shared area.

Note This button is most useful when you are sharing a file or viewing information shared by another participant. If you are sharing your own screen, this button has no effect.

Returning to Original Size

To return the image to its original size, click the Original Size icon Original Size. The image or the shared screen returns to its original size.

See also:

Additional Documentation | Trademarks |